°®¶¹´«Ã½

Department: President’s Office

Reports to: President

Purpose of Position and Scope of Responsibility: The Executive Assistant to the President serves as a key member of the presidents staff providing assistance in a variety of administrative responsibilities. This position works closely with the Board of Trustees, Senior Leadership Team of the university, and the broader University community.

Under the direct supervision of the President

responsible for 1 shift, 8 hours/day, 5 days/week. Incumbents are subject to callback as deemed necessary.

Principal Accountabilities/Responsibilities:

1. Provides administrative support to the president, including calendar management; maintaining the President’s appointment schedule by planning and scheduling meetings, conferences, and travel; Make travel and guest arrangements.

2. Ensure a welcoming and professional environment for all guests of the office of the President, welcoming guests and customers by greeting them in person or on the telephone, answering or directing inquiries and providing customer service; Receive calls, take messages and route correspondence.

3. Act as the point of contact between the President and internal/external staff, faculty, students and customers; Provide a bridge for smooth communication between the President’s Office and faculty, staff and students; demonstrating leadership to maintain credibility, trust and support with staff and faculty.

5. Organize and maintain files and records; Record, transcribe and distribute minutes of meetings as needed; and coordinate special project-based work

6. Provide administrative support for the Board of Trustees, including preparation of meeting materials, arrangement of travel, orersight of meeting, set up, and participation in meetings when needed.

7. Performs related accountabilities/responsibilities as required or directed.

This job description is not designed to cover or contain a comprehensive listing of activities,

duties or responsibilities that are required of the employee.

Physical Requirements:

Work requires little or no physical effort. Lifting or performing other work requiring light physical exertion (up to 30 pounds) is intermittent (not a routine part of the job) and secondary to the job.

Environmental Conditions:

Work is performed under basically normal working conditions as in a standard office environment.